What is SmartPay™? for UK only

SmartPay™ is the salary sacrifice and payroll benefits administration portal from Reward Gateway. It combines all of the client's salary sacrifice products into one central, manageable place and reduces administration for HR professionals. 

SmartPay™ enables HR teams to simultaneously confirm employee requests for RG Cycle to Work, SmartTech™, RG Childcare and Holiday Trading, saving them time and effort. 

They can also auto-approve employees for salary sacrifice, based on allowance or actual salary, meaning quicker applications for the employee and less administration for the employer plus no worry about non-compliance risk.

How does it work?

SmartPay™ is a central hub which allows HR professionals to manage payrolls, windows, applications and invoices from one place. All SmartPay™ products (RG Childcare, RG Cycle to Work, SmartTech™, Holiday Trading) can be managed and administered from the same place, which saves the pain of having to create and manage identical payrolls or windows for each product. 

Setting up payrolls is easy; clients can have multiple payrolls, which can be set up in minutes. All that's needed is to upload employee details as standard, along with a few additional details, such as the SmartPay™ Limit per employee (alternatively, the client can opt for a default value to be applied to everyone). 

SmartPay™ Limit is the maximum spend limit that one employee can use on SmartPay™ benefits. If a client has more than one salary sacrifice or payroll benefit in place, then this allowance could be spread out across the products available within SmartPay™. 

For example, if Employee X is allowed a maximum of £1,000 per year, they could spend £700 on RG Cycle to Work and £300 on SmartTech™.  

For salary sacrifice products like RG Cycle to Work, we require the salary details and date of birth for each employee to be able to do the National Minimum Wage calculations and make the application approval a quick and easy automated process. We also allow clients to provide Weekly Estimated Hours (default is set at 40), Annual weeks (default is set to 52) or Current gross deductions. 

We provide clients with a deduction report for each payroll period, which helps them to manage multiple deductions for multiple payrolls. With a simple click of the mouse, the client can download the due deductions for each member. 

Availability & Cost

SmartPay™ is available at no additional cost when any salary sacrifice or payroll benefits product is activated as part of the client's benefits programme. 

For more details or to answer any questions, reach out to one of our Consultants, Account Managers or Client Success Managers is always on hand to help.