What are Nominations?
Whether it's to encourage the celebration of hard work and success or perhaps reinforce company culture and behaviors, Nominations are a great way for colleagues to show some extra special appreciation for one another. All you need to do is choose the award and approval structure that suits your organization.
How do Nominations work?
- Employees can nominate individuals or groups through the platform, on web or mobile: This gives your platform the flexibility to arrange recognition for specific employees, formal teams, and informal, dynamic groups
- Nominations support segmentation: This is ideal if you are running nomination programmes that are limited to specific areas of your business (e.g. regions, divisions, geographies, etc.), as you can set up specific employee groups to be Nominators and / or Nominees
- If your eligibility method is Preloaded Members, all eligible nominees will be searchable by name. If you are using a different eligibility method, only users who have registered to the site will be searchable; to nominate employees who haven’t yet registered, nominators will need to enter their email address and employee ID
- Award redemption is hassle-free, and gives winners a wide range of choices. Winners can redeem their awards at a range of retailers offering gift cards and instant vouchers, and the balance is theirs to spend in one or multiple transactions until it runs out. You can also set up awards to have no monetary value, and arrange your own prizes internally
- Your award budget is managed centrally for the whole organization. When the balance is running low, you can request an invoice for new funds, which will be ready for you to use as soon as payment reaches us
- Nominations are built with self-service in mind. Approvers can access to reporting about the nominations logged on the system (whether they are pending, approved or rejected) and export the data for internal use
- Automatic approvals can used. Combine auto-approvals with sending limits per person to ensure quick recognition but still keep control over the amount sent
Note: If you need to add or update the information section and questions, contact Client Support.
Things to consider when setting up Nominations
- What will your nomination form look like?
- What name would you like to give to your nominations program?
- Would you like custom copy and/or images on your nomination form?
- What awards would you like to set up?
- Each award needs a unique name (e.g. Bronze Award)
- You can link awards to values, behaviors or specific achievements - nominators will be able to select the most relevant award
- How much will awards be worth?
- Each award needs to have one fixed value (e.g. £10 for a Bronze award), or no monetary value if you prefer to arrange prizes outside the platform
- If your award program is global, you will need to set up award values through our points-based system, to allow currency conversion
- Who will create the artwork for the awards?
- Our Design team can create artwork for you. SLAs are 5 working days for first drafts and 2- 3 days for amends
- If you are creating designs in-house, make sure they are horizontal and 3300x2100 pixels in size. We will upload them to the site for you
- What visual style would you like for your award artwork?
- Our Design team will need your brand guidelines and a brief on your preferred colors, fonts and images (e.g. icons, illustrations, photos)
- If you have internal artwork you’d like us to use, please share it in the highest resolution available (.eps or .ai format for illustrations)
- You can share links to images you like on Shutterstock. We will purchase them at no extra cost to you
- Who will send and receive nominations in your business?
- Most employers allow everyone to nominate colleagues and be nominated
- You can set up Nomination programmes that are only available within specific groups (e.g. departments, geographies, etc.)
- You may need to supply additional fields in your eligibility file to create segmentation categories
- How would you like to manage payments to fund your recognition budget?
- We recommend setting up a Direct Debit, so payments to RG are automated, and we can release funds within 24 hours of your request
- If you choose not to set up a Direct Debit, you will need to request an invoice every time you need to fund your budget or agree on a schedule (e.g. monthly, quarterly) for invoices to be sent to you.
- Our Finance Team issue invoices within 2 working days of request, and can only release award funds in the system after receiving the payment
- We need you to confirm your launch budget as soon as possible, to allow plenty of time for the payment to reach us before launch
- Who will be responsible for reviewing and approving nominations?
For each level of approval you want, you can choose one of these modes;
- Line Manager Levels - The approver is a manager within the nominee's or nominator's reporting line. For example, the approver could be the Nominators Line Manager or their Line Manager's manager.
- Segment - Select a segment of user(s) - a grouping of one or more members - so that any person in this group can approve the nomination at that level.
- Custom Field - The approver can be linked to the Nominee or Nominators through Custom Profile fields in your employee data upload. For example, for each member, you could provide the payroll number of the Head of Department and use this field so the approvers are the relative department heads.- Your chosen Approvers need to activate their accounts on the platform before they can be given access to the nominations assigned to them
- You can give one or more Super Approvers access to all nominations
- You can set up one or more levels of approval for the program, depending on how many reviews you want nominations to go through. We recommend as few as possible to ensure the recognition is received in a timely manner.
- What notifications would you like to set up for nominators?
- Nominate: an email thanking them for submitting a nomination
- Approve: an email informing them when their nomination is approved
- Reject: an email informing them when their nomination is rejected
- Amend: an email informing them that their nomination was approved after a round of amends (e.g. the approver changed the award type)
- What notifications would you like to set up for nominees?
- You can set up an email notification to inform them they won an award
- If you prefer to disable this email, they will be notified of their award through an on-site alert on their next login
- Are there any retailers you need to remove from award redemption options?
- Would you like to display awards on the Social Wall?
- Senders will have the option to share awards or send them privately
- Receivers will have the option to delete their awards from the Wall