Registration criteria for RG programs – RG Help Center

Preloaded Members (Preferred)

With this option, all employees will receive an activation / welcome email without having to register themselves.

This is our preferred method, because a client simply uploads all eligible employees details and this sends them the activation email straight away. This saves employees time meaning they do not have to proactively register themselves and it also helps our clients in getting a proactive notification to their employees.

In terms of security, it is one of the most secure methods to maintain employee access. This is because the self-registration option is disabled. Only employees that are added to the program can have access through the activation email.

Employees will receive an email similar to that below:

Data that is required to be uploaded in the system	Explanation
Annual Salary	Mandatory - This information is only required for any salary sacrifice benefits on pre-approval
Payroll Number / Employee Number (Unique identifier)	Mandatory - The unique identifier for employee
Email address	Mandatory - Second unique identifier for employee
First Name	Optional - We advise this information to be provided as the employees name will be pulled in the registration email they will receive
Last Name	Optional - We advise this information to be provided as the account of the employee will be created
Date of Birth	Optional
Division	Optional - Fields like this can be optional for reporting and segmenting purposes
Location	Optional - Fields like this can be optional for reporting and segmenting purposes

Payroll List with Date of Birth

The following information is uploaded in our system, this creates licenses for the eligible employees. The employees should then go to program url and register themselves.

Data that is currently required to be uploaded in the system	Explanation
Annual Salary	Mandatory - This information is only required for any sal sac benefits on pre-approval
Payroll Number / Employee Number (Unique identifier)	Mandatory - Unique Identifier for employer
Date of Birth	Mandatory - Second unique Identifier for employer
Division	Optional - Fields like this can be optional for reporting and segmenting purposes
Location	Optional - Fields like this can be optional for reporting and segmenting purposes

Approved by Administrator

With this option, there is no need for employee information to be uploaded in the system. Employees will need to go to the program url and complete the following information themselves:

Information that members need to provide	Explanation
First Name	Mandatory
Last Name	Mandatory
Email address	Mandatory
Set up a Password	Mandatory
Date of Birth	Mandatory
Gender	Mandatory
Postcode	Mandatory

They will then get the following message:

"Registration Completed

Your registration has been completed. We’re just waiting for the administrator to approve your account and then you’ll be able to login to {scheme name}. We’ll email you as soon as your account is activated."

The administrator(s) set up for the program will receive a notification and they will need to log in Reward Manager and review the registration request. An employee can only get access once his request for access is approved.

Considerations

We do not recommend this registration criteria for larger organizations as employees can’t get access instantly, they will need to wait for their access to be approved.

Employees will need to be removed from the program by uploading a file containing the email address they have registered with. A membership list needs to be downloaded from the system and then “Remove” needs to be performed with only one column in the file containing the email address of the employees who need to be revoked.

Payroll List with Postal Code

The following information is uploaded in our system, this creates licenses for the eligible employees. The employees should then go to program url and register.

Data that is currently required to be uploaded in the system	Explanation
Annual Salary	Mandatory - This information is only required for any salary sacrifice benefits on pre-approval
Payroll Number / Employee Number (Unique identifier)	Mandatory - Unique Identifier for employer
Postal Code	Mandatory - Second unique Identifier for employer
Division	Optional - Fields like this can be optional for reporting and segmenting purposes
Location	Optional - Fields like this can be optional for reporting and segmenting purposes

Payroll List with Start Date

The following information is uploaded in our system, this creates licenses for the eligible employees. The employees should then go to the program url and register.

Data that is currently required to be uploaded in the system	Explanation
Annual Salary	Mandatory - This information is only required for any salary sacrifice benefits on pre-approval
Payroll Number / Employee Number (Unique identifier)	Mandatory - Unique identifier for Employer
Start Date	Mandatory - Second unique identifier for Employer
Division	Optional - Fields like this can be optional for reporting and segmenting purposes
Location	Optional - Fields like this can be optional for reporting and segmenting purposes

Payroll List with Last Name

The following information is uploaded in our system, this creates licenses for the eligible employees. The employees should then go to program url and register

Data that is currently required to be uploaded in the system	Explanation
Annual Salary	Mandatory - This information is only required for any salary sacrifice benefits on pre-approval
Payroll Number / Employee Number (Unique identifier)	Mandatory - Unique identifier for employer
Last Name	Mandatory - Second unique identifier for employer
Division	Optional - Fields like this can be optional for reporting and segmenting purposes
Location	Optional - Fields like this can be optional for reporting and segmenting purposes

Work Email

The employees should go to program url and register themselves. With this registration criteria new employees that register are allowed access based on their email domain. We setup an email domain in the system and it recognizes employees by that.

In terms of remaining secure it will send them an activation / welcome email, so they can confirm their email address upon registration.

No need to preload any information on the system.